plugin Newsletter provides a back-office tool for managing newsletters.
Newsletter" tool
Click on the button Newsletter button in the Home to open the tool.
This tree-like tool lets you create, modify or delete letter categories or letters.
Category management
Each newsletter must be linked to a category. It is the category that determines the newsletter template (its rendering) and the list of subscribers.
There are two types of category:
- Custom: These are "free" categories for creating as many newsletter categories as you like, e.g. General, Culture, News...
- Headings: These are categories linked to the site's headings (e.g. University, Research, etc.). These categories are automatic and cannot be modified. These are the site sections or pages labelled "Newsletter category".
To create a new category :
- select the"Personalized" letter type
- click on the New Category button
- a pop-up window opens, allowing you to enter the category name (and optional description)
- enter the name and validate
For each category type, it is possible to define several categories and sub-categories
.
To enable our category to create newsletters, we need to assign a template to it:
- select category
- click on the Template button
- click on the desired template
Creation of a newsletter
A newsletter is placed in a category.
To create a new letter:
- select a category
click on the New Newsletter button
- enter newsletter name
If the New Newsletter button is grayed out, the category probably doesn't have an assigned template.
The letter then created is blank, corresponding to the template assigned to it (the choice of template depends on the possibilities offered by the graphic charter used).
To view the letter, double-click on it in the tool.
A newsletter is newsletter-type content, part of the content base managed by CMS.
Newsletter edition
To edit a newsletter :
- select it in the tool on the right
- click on the Modify content button
- you edit the newsletter in the same way as an article or any other content
- The tools available for editing are the same as for other content, including the ability to use the latest publications feature, widely used for newsletters, which allows you to insert the latest articles, news items, etc. published in your site.
 | Generally, zones have been defined in the newsletter; once in editing mode, simply position the cursor in a zone to add text, images or the latest publications in that zone. |
 | If he has sufficient rights, the webmaster can also display and edit the HTML code to fine-tune the newsletter ( Developer tab -> Modify source code). |
At the end of editing, click on Save and close in the Edit tab to save and close the edit.
| As with all content, properties and history can be displayed... |
Newsletter mailing
The newsletter, like all other content, is subject to aworkflow.
The newsletter is sent to all registered visitors once it has been validated.
To send the newsletter, simply validate it.
Automatic newsletter creation
An automatic newsletter is a pre-configured newsletter that is sent to subscribers at set intervals.
The newsletter is created, filled in, validated and sent to subscribers without any intervention from a contributor or webmaster.
Automatic newsletters are set up by the application integrator. See Plugin Newsletter - Automatic newsletter v1.6.0 to create and set up an automatic newsletter.
To add an automatic newsletter, select a category and click on"Automatic newsletter".
In the dialog box, select the automatic letter or letters you wish to add to this category.
Automatic letters require no further action on your part.
In the tree, automatic newsletters are indicated by a different icon
A category to contain both manual and automatic newsletters
.
Subscriber management
Select a category to manage subscribers
Subscriber list
The Subscriber list button displays the list of subscribers for the current category.
Example of viewing a subscriber list
Export list
The Export list button allows you to export this list in Excel format (so that it can be understood by other spreadsheet programs).
Export example
Import a subscriber list
The Import subscribers button lets you import a large number of subscribers from a text file (.txt) or an Excel spreadsheet file (.csv).
Clicking on this button opens the following window.
You can choose to delete existing subscribers by checking the appropriate box.
Add subscribers
Click on the Add subscribers button to add subscribers manually.
In the dialog box that opens, enter subscribers' email addresses separated by semicolons, or one email address per line.
Delete subscribers
Select the subscribers you wish to delete from the list of subscribers, then click on the Delete subscribers button.
User subscription in the form of preferences
Newsletter categories are available in the form of user preferences. This makes it possible to present a form enabling a logged-in user to easily subscribe or unsubscribe to the various newsletter categories:
To do this, simply insert a "user preferences" service into a page and select the desired newsletter categories:
A page containing this service must be restricted.
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